Bad KPIs, bad behavior

I received the following email about my Love/Hate Boss post:

Your recent comments about relationship between boss styles and KPIs really hit home but in a different context than you described.  My boss is currently developing KPIs for me and my team to judge our 2008 performance and he asked me for input.

When workers don’t trust the boss/company, they are more likely to develop and embrace easy measures.  Suspicious employees believe indicators are going to be used against them, so it becomes the old labor vs management model of “kick-back” measures or at least something you “game”. This is especially true when the employees don’t understand the strategy and therefore see the KPIs as “standing alone in a field”. Because if they don’t understand the strategy, how can they understand the connections? How do they understand outcomes and impact?

I am seeing this with my group and better understand, now, why communicating strategy over and over in as many ways and forms as possible is so important. If the boss is bad at communicating strategy, it doesn’t matter if the boss trained with Machiavelli or Leo Buscaglia. You should write a follow-up blog about how even a love-cat boss can be a poor leader if the strategy isn’t articulated and understood.

I agree 100%.  We should be managing by objective, not managing by KPIs.  Objectives tell us the strategy; KPIs only tell us the score.

I observed a related phenomenon in another department here at work.  That manager was in charge of deployments of a new product line and wanted to promote the sharing of best practices between implementation. Following the old adage that compensation dictates behavior, he tied a large fraction of his employees’ salaries to the number of best practices that they posted to a company-wide portal.  Furthermore, writing these best practices could not interfere with ‘their day job’ so they were expected to squeeze it in between engagements or after hours.

So, what do you think happened? The employees focused on quantity, and not quality. And quantity required short documents, even if the topic would be better explained with a little more detail.  It didn’t matter whether anyone ever read the best practice document, just that it was there. The proverbial tree in the forest.

Instead of an output measure tracking activities, the manager would have been better served with outcome measures tracking impact.  My recommendations would be a balance of breadth and depth with two KPIs for each individual:

  •  Number of that individual’s best practices downloaded by more than N people outside the group (breadth)
  • Average number of people outside the group downloading that individual’s best practices (depth)

Compensation can indeed dictate behavior. And bad KPIs cause bad behavior.

 

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Trackbacks/Pingbacks

  1. Timing of Blogs « Manage By Walking Around - March 28, 2008

    […] Although the top few posts didn’t change much, two 2008 posts (BI Predictions for 2008 and Love or Fear the Boss) moved into the top 5.  Because several other bloggers have linked to the BI predictions entry, I can explain the extra traffic for that one, but I’m surprised by the popularity of the other.  Maybe the answer is as simple as I referred back to it a later post called Bad KPIs, bad behavior. […]

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